PUBLIC FACILITIES

COMMITTEE MEETING

Agenda

January 18, 2010

The regular meeting of the Public Facilities Committee will be held on Thursday, January 21, 2010 at City Hall, 626 Geneva Street, Lake Geneva, WI in the second floor meeting room at 6:00 P.M.

Meeting call to order by Chairman Alderman Donald Tolar.

Roll Call.

Minutes of the Prior Meeting.

Public Comments.

Communications.

None.

Agenda Items:

1. Update on Private Streets.

2. New State Law Regarding U-Turns at Signalized Intersections.

3. Discussion of Capital Improvements Planning for 2010 Including Street Maintenance & TIF #4.

4. Bike Trails & Snow Removal.

5. Referral from Finance Committee Meeting of December 14, 2009-Four Way Stop Signs May 15^th to October 15^th at the Intersection of Geneva and Broad Streets.

6. Referral from Committee of the Whole Meeting of December 7, 2009-Moving the Starting Date for Winter Parking from November 15^th to November 1^st.

Adjourn.

Approved by Don Tolar

Chairman

Reviewed by dsw for DJ

City Administrator

Date Amended 01/18/10 dsw

Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made to the City of Lake Geneva at 262-248-3673 with as much advance notice as possible.

No official Council action will be taken, however a quorum of the Council may be present.

Posted January 18, 2010 11:30 P.M.

MINUTES OF THE NOVEMBER 12, 2009 MEETING

DATE: November 13, 2009

MEMORANDUM

TO: Chairman Don Tolar & Members of the Public Works Committee

FROM: Daniel S. Winkler, P.E. ________

Director of Public Works & Utilities

SUBJECT: November 12, 2009 Public Works Committee Meeting Minutes

The Public Works Committee met at 6:00 PM at City Hall.

Members in attendance: Staff Present:

Chairman Don Tolar ___X___ City Administrator Dennis Jordan_______

Alderman Todd Krause_______ Director Daniel Winkler (DPW) ___X___

Alderman Arleen Krohn__X___ Ron Carstensen (Street Supt.) ___X___

Alderman Tom Spellman_______ Other: ______Ald. Penny Roehrer____________

Alderman Frank Marsala___X___

Public in attendance:________________None _________________________________________

Approval of the Minutes of the Prior (October 2009) Meeting:

The minutes of the prior meeting were approved 3-0 on a motion by Marsala and second by Krohn

Public Comments:

None.

Communications:

None.

Agenda Items:

Snow Removal Bids.
Update on Private Streets (City Administrator).
Discussion-Subdivision Streets Phased Paving.
Update on Dunn Field Parking Lot Project Construction.
Sliplining Sanitary Sewer by Wrigley Bridge-Possible Reimbursement.

Agenda Item No. 1, Snow Removal Bids.

DPW Winkler explained that snow shoveling services were re-bid as directed by the Committee. I was explained that two bids were received, B&J Tree Service and Lookin’ Good Turf and Snow from Sharon, WI. The bid tabulation was provided and it was staff recommendation to approve Lookin’ Good of Sharon, WI for this winter.

A motion was made by Marsala and seconded by Krohn to award the sidewalk shoveling contract to Lookin’ Good Turf & Snow out of Sharon, WI including the condition that if the contractor doesn’t perform, that they can be terminated. The motion passed 3-0.

(Please Send to Finance Committee & Common Council for Consideration)

Agenda Item No. 2, Update on Private Streets (City Administrator):

The Committee reviewed Administrator Jordan’s memorandum regarding private streets and that we will maintain them through the winter as in the past but that matters will continue through the spring to bring them all to a final resolution. No action was taken.

Agenda Item No. 3, Discussion-Subdivision Streets Phased Paving:

DPW Winkler reported that for new subdivision streets that it has historically been policy to allow the project to develop with a binder course of asphalt the first year or two allowing for identification and repair of any road base failures, excavations, settlement, and road cuts. He and Superintendent Carstensen reported that the gutters get gouged, valve and manhole covers are occasionally damaged, and snowplowing equipment sustains impact damage from striking these raised objects.

It was recommended that for all new subdivisions that the utilities be placed to binder grade and raised at final paving as well as doing the final paving in accordance with the developer’s agreement. The Committee concurred with staff recommendation by consensus.

Agenda Item No. 4, Discussion – Update on Dunn Field Parking Lot Project Construction:

DPW Winker detailed all the change order work on the project for the Committee. Ald. Krohn said that the Council already was aware of the extra work that needed to be done and thought the Council had already approved it to at least $40,000. Ald. Marsala with agreement of the aldermen all present asked the DPW to check with Administration to verify it was already addressed.

Agenda Item No. 5, Sliplining Sanitary Sewer by Wrigley Bridge-Possible Reimbursement.

DPW Winkler explained that the Utility Commission approved the sliplining of the 14” sanitary sewer located beneath the lake bed adjacent to the proposed Wrigley Bridge Replacement project at a cost of $21,255.00. The purpose of the repair is solely to protect sewer pipe against damage due to vibration from pile driving as well as other disturbance activities around the new bridge. A reimbursement from TIF was requested. Ald. Roehrer asked if the Commission had asked for a reimbursement for sliplining before and the response was no. DPW Winkler said this one was different as the sliplining is only being done to protect Geneva Lake from a potential environmental disaster, and as such the cost really should be picked up by the project.

By consent this item is to be forwarded to Finance Committee and Council for consideration.

(Please Send to Finance Committee & Common Council for Consideration)

Motion to Adjourn:

The meeting was adjourned at 6:54 PM 3-0 after a motion by Marsala and second by Krohn.