MARCH 15, 2007

PUBLIC FACILITIES COMMITTEE MEETING AGENDA

Amended Agenda

Please note time change.

March 13, 2007

The regular meeting of the Public Facilities Committee will be held on Thursday, March 15, 2007 at City Hall, 626 Geneva Street, Lake Geneva, WI in the second floor meeting room at 4:00 P.M.

Meeting called to order by Chairman Alderman Donald Tolar.

Roll Call.

Minutes of the Prior Meeting.

Public Comments.

Communications.

Agenda Items:

1. Presentation of NIMS (National Incident Mgmt System) by Capt. John Peters.

2. 2007 Public Works Projects Schedule and Approval.

3. Three Graces Fountain Restoration Bids.

4. Pioneer Cemetery Fencing Replacement Recommendation.

5. Update – Downtown South Alley Electrical Underground.

Adjourn.

Approved by Don Tolar

Chairman

Reviewed by Dennis Jordan

City Administrator

Date 03-13-07

Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made to the City of Lake Geneva at 262-248-3673 with as much advance notice as possible.

No official Council action will be taken, however a quorum of the Council may be present.

Posted March 13, 2007 9:00 P.M.

MARCH 15, 2007

MINUTES

PUBLIC FACILITIES COMMITTEE MEETING

DATE: March 13, 2007

MEMORANDUM

TO: Chairman Don Tolar & Members of the Public Facilities Committee

FROM: Daniel S. Winkler, P.E. ________

Director of Public Works & Utilities

SUBJECT: March 15, 2007 Public Facilities Committee Meeting Agenda Explanation

The Public Facilities Committee is scheduled to meet at 4:00 PM at City Hall. Note time change!

Members in attendance: Staff Present:

Chairman Don Tolar ___X___ City Administrator Dennis Jordan___X___

Alderman Tom Spellman_______ Director Daniel Winkler (DPW) ___X___

Alderman Arleen Krohn___X___ Ron Carstensen (Street Supt.) ___X___

Alderman Nancy Russell___X___ Other: _______________________________

Alderman Larry Magee ___X___

Public in attendance:_________Dick Folman, Ellen Kehoe, Mayor Shepstone_________

Approval of the Minutes of the Prior Meeting (February 15, 2007):

Motion to approve by Magee, seconded by Krohn, and passed 4-0.

Public Comments:

Communications:

None.

Agenda Item No. 1, Presentation of NIMS by Captain John Peters:

Captain Peters was present and gave a slide presentation on the 2006 and 2007 requirements of the Federal Government regarding emergency planning. He mentioned many items including compliance tied to grant money, that our community was ahead of most communities, that a listing of grants was available from the Department of Justice, that the City needs to keep making a concerted effort to comply, the Fire Department has already received $177,000 for 28 breathing apparatus, and that the City needs to designate the single point of contact. Some comments were made by members regarding grants and Ms. Kehoe asked several questions about informing the public.

Agenda Item No. 2, 2007 Public Works Projects Schedule & Approval:

Director Winkler presented the projects listing and schedule. He explained that the schedule was the outcome of a request by the Finance Department to provide cash flows for the entire year by project. The schedule is tied to the City’s assigned numbers and takes into account the Council’s adjustments of the C.I.P. made at a recent meeting called for that purpose. The Committee directed adjustments to the plan to include calling out that the $34,000 for the cemetery fence is $28,000 of City funding and that the bucket truck allowance was reduced from the $120,000 to $114,900 figure. The other comments were to add Mill Street to the Street program and add the West Pier and South Main Street Alley projects to the list. The schedule of projects was approved 4-0 on a motion by Russell and second by Magee.

Agenda Item No. 3, Three Graces Fountain Restoration Bids:

Director Winkler provided the bid information to the Committee. It was discussed the estimate was $15,000 to $20,000, with funding coming from multiple sources including the Jaycees ($10,000), Beautification Committee ($5,000), plumbing by the Utility Commission, and in the City’s budget for Flat Iron Park. Bids results were:

CONTRACTOR CITY BASE BID ALTERNATE TOTAL

Humphries Contracting Lake Geneva, WI $17,900 $1,005 $18,905

Gilbank Construction Clinton, WI $\32,800 $1,400 $34,200

Bane-Nelson Kenosha, WI $34,500 $ 750 $35,250

Frank Bros. Janesville, WI No Bid

Down to Earth Lake Geneva, WI No Bid

A motion was made by Magee, seconded by Krohn to approve the low bid of the local contractor, Humphries, to include the bench bases in the total amount of $18,905. Motion passed 4-0.

Agenda Item No. 4, Pioneer Cemetery Fencing Replacement Recommendation:

Director Winkler reviewed the pricing and bid information provided to him and made a recommendation to award 880’ of steel painted fencing installed to Obradovic Ironworks of Mt. Prospect in the amount of $32,000, which included installation. Member Russell indicated she checked out their work at Geneva National and it looked fine. It was discussed that the Council approved $28,000 in the C.I.P. with the Cemetery needing to arrange to raise the $6,000 in donations to complete the work. It was brought up that the 880’ may not cover a full three sides of the cemetery. Director Winkler and Street Superintendent Carstensen stated they would verify the 880’ dimension to make sure it covers the three sides facing streets. A motion was made to conditionally approve the low bid price contingent upon the 880’ covering three sides. Motion by Krohn to also include someone other than the Cemetery employees picking up the fencing, seconded by Russell and passed 4-0.

Agenda Item No. 5, Update-Downtown South Alley Electrical Underground:

DPW Winkler briefly updated the committee on the progress on the alley south of Main Street. He said Alliant will investigate the condition of the conduits. The City will also have to determine how to extend cable TV lines, and street lighting in the alley. Doing so may require some additional cutting of pavement and pushing of pipes. Alliant thought they could have their work done by July or August if all goes well. No action was taken.

The meeting was adjourned at 5:45 PM on a motion by Magee and second by Krohn. Passed 3-0 as Russell had departed for another meeting.